The Treasurer is responsible for the following:
Opening or managing a bank account in the name of the Cylch (the bank may ask for a copy of the cylch's constitution). Ensuring that there are at least two signatures on every cheque. No 2 members of the same family can sign the cheques, nor any individual employed by the committee.
Collecting the Cylch's fees - either by electronic transfer or cash by agreement between the committee and the Cylch leader
Keeping records of all the money received and paid out in the name of the cylch in the Accounts' Book/spreadsheet which is provided by Mudiad Meithrin.
Ensuring the Cylch leader has petty cash to buy sundry items for the Cylch. Every item must be noted in the Petty Cash book/Electronic Record. The money and the record in the book must be regularly checked.
Administering staff salaries unless the Cylch is part of an external PAYE scheme. Click here for more information on employing staff.
Paying the Cylch's expenses
Giving a short financial report, or preparing a simple balance sheet, for every committee meeting.
Making applications for grants for the Cylch with other officers. Click here for more information about grants.
Presenting a formal report of the accounts in the Annual General Meeting, (form provided by Mudiad Meithrin). An independent person, who is familiar with accounts and who has been approved by the committee members, will audit the accounts before the meeting.
Ensuring that the Cylch registers with Mudiad Meithrin, pays an insurance charge, and applies for a grant together with an annual balance sheet to Mudiad Meithrin.
Preparing and sending accounts to the Charity Commission
There is a wide range of resources to support the Treasurer available on the Mudiad Meithrin intranet. Contact your local Support Officer for more details.
When the Treasurer's period comes to an end, all relevant documents must be transferred to the new Treasurer.