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Contact us
  • For Parents
    • Find childcare
    • Cymraeg for Kids
    • Cylch Ti a Fi (baby and toddler groups)
    • Cylchoedd Meithrin (Playgroups)
    • Welsh@home
    • Coronavirus (COVID-19)
    • Clwb Cwtsh - give Welsh a go
    • Ambassadors
    • Day Nurseries
    • Mudiad Meithrin Awards
    • Why choose Welsh-medium education?
    • Nursery Rhymes Project
    • Inclusion
    • Data Security
  • For Committees
    • Top Ten Tips
    • Mudiad Meithrin
    • Little purple books
    • Committee Responsibilities
    • Set up a committee
    • Financial information
    • Grant Funding
    • Employing staff
    • Health and Safety
    • Welsh
    • Child Safeguarding
    • Support Officer
    • Services Pack
    • Policies
    • Training
  • Training
    • academi
    • Apprenticeship
    • Cam wrth Gam Schools Scheme
  • Support us
    • Cylchoedd yn cerdded (sponsored walk campaign)
    • Corporate Membership
    • Dwylo'n Dathlu 10
    • Dau gi bach
    • Donate money
    • Clwb 100 Club
    • Donate as you shop
    • Mudiad Meithrin Supporters
    • Legacy giving
    • Business Opportunities
  • Jobs
    • List of required qualifications
    • Form To Express Interest
    • Advertising a job on the MM website form
  • Clwb Dewin
  • News
  • About Us
    • Mudiad Meithrin Tenders
    • Contact us
    • Board of Directors
    • Background
    • Effect of our work
    • Dewiniaith - A Vision for Mudiad Meithrin 2015 - 2025
    • Policy Work
    • How Mudiad Meithrin Supports the Foundation Phase
    • Annual Report
    • Cwlwm
    • Integrated Centres
    • Useful Contacts
    • Feedback
    • Data Protection
  • Shop
  •  
For Committees
  • Top Ten Tips
  • Mudiad Meithrin
  • Little purple books
  • Committee Responsibilities
    • Care Inspectorate Wales
    • Charity Commission
    • Employment Law
    • Responsible Individual
    • Registered Person
    • Treasurer
    • Secretary
    • Chairperson
  • Set up a committee
    • Legal Structures
  • Financial information
  • Grant Funding
  • Employing staff
  • Health and Safety
    • Fire Prevention
    • The Building
    • Confidentiality and Data Protection
      • GDPR
    • E-Safety
    • Risk Assesment
    • Food Hygiene, Allergies and Intolerances
    • Accidents and Incidents
    • Medication and Illness
  • Welsh
  • Child Safeguarding
  • Support Officer
  • Services Pack
  • Policies
  • Training

Secretary

Before a meeting of the Committee the Secretary will be responsible for the following:

  • determine a date for the meeting, in consultation with the Chair, notifying the other members of the Committee of the date at least two weeks beforehand 
  • ensure a suitable room for the meeting
  • prepare an agenda for the meeting, in conjunction with the Chair
  • ensure the minutes of the last meeting are complete
  • provide each member with a copy of the minutes
  • send or give a reminder note and a copy of the agenda and minutes to every member at least a week before the meeting
  • keep a list of those who have apologised that they will not be present
  • bring the following to the meeting:  paper and a pen, a minute book, the cylch’s constitution, additional copies of the agenda and the minutes, letters or other relevant papers, a diary, 'Cylch Meithrin's Management Guidelines (Big Purple Book)'

 At the meeting the Secretary will:

  • record the name of everyone present
  • read the apologies, and record any other names
  • take notes about the discussions, reports and decisions, including the name of the bidder and the substitute
  • record the details of any letter to be sent, or other work to be done, in the name of the Committee
  • record the date, timing and location of the next meeting.
  • ensure that the Chairman signs a copy of the previous minutes

After the meeting the Secretary will:

  • draw up the minutes and include them in the Committee's Book/Minutes
  • inform parents/carers /guardians, perhaps through a newsletter, about forthcoming events
  • write any letter, or do any other work for the Committee. Each letter should include the full name and charity number of the cylch, and use the Mudiad Meithrin logo (support from your Support Officer is available).

In addition, the Secretary will:

  • keep a copy of any letter or form sent on behalf of the Committee.

Click here to see more information about a secretary's responsibilities on the Charity Commission's website.

Mudiad Meithrin
contact us

HEAD OFFICE 
Canolfan Integredig 
Mudiad Meithrin 
Boulevard de Saint-Brieuc 
Aberystwyth 
Ceredigion 
SY23 1PD 

Phone: 01970 639639 
Fax: 01970 639638 
post@meithrin.co.uk

Charity Number: 1022320
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